Exchange Online – Cortana Email, new automatically generated briefing email

A new automated generated email feature is being introduced to Office 365/Exchange Online called Cortana Email.

This new feature provides incoming meetings and outstanding tasks summary to end user.

At this stage, this Cortana Email is going to be sent to users:

  • which are part of the Targeted Release – either individually assigned or tenant assigned
  • having an Exchange Online license
  • using Office in English language

This settings is turn on by default.

Feature Management

Exchange administrator can disable this feature on a per user basis (there is no global settings available) using Exchange Online PowerShell module v2 (https://t.co/Jg3iTICowv).

To disable (or enable), you need to use the following commands:

  • Connect to Exchange Online with the v2 PowerShhell module

Connect-ExchangeOnline

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  • Set the feature for one user

Set-UserBriefingConfig –Identity <email address> -Enabled $false – $false to disable the feature, $true to enable it

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  • You can check the current configuration using

Get-UserBriefingConfig –Identity <email address>

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  • To manage the setting for multiple users, you need to define a CSV file and then use the above command in a look

The CSV file must be the below format:

Identity

emailaddress1

emailaddress2

emailaddress3

Then you can use the loop

$users=Import-Csv <path to the CSV file>

ForEach ($user in $users)
{
     $user.identity
    $emailaddress=$user.identity
     Set-UserBriefingConfig –Identity $emailaddress -Enabled $false
}

User Experience

When the Cortana Email feature is enabled, end-user will receive an automatic email looking like the below example

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End-user can choose to unsubscribe using the link shown at the bottom of the email

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They can also use the Cortana web site (https://cortana.office.com/) to subscribe or unsubscribe to these emails

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Benoit Hamet
Benoit Hamet
Benoit is working on Microsoft collaborative technologies He has been awarded as MVP for more than 12 years Currently MVP on Office 365 after being awarded on SharePoint (2011-2012) and Windows client & server (2002-2007) Speaker at various Microsoft events (TechDays, TechNet seminars) and Quest Software He works on on-premises (Active Directory, RADIUS/NPS, Exchange, Skype for Business, SharePoint, SQL, Terminal Server, Windows client and Windows Server) or online (Azure, Intune, Office 365, Exchange Online, SharePoint Online, Skype for Business Online, Teams) technologies